Every system.One truth.
AI agents need a single source of truth. Tahoma's Vault grounds them.
Every system. Every document. Normalized, structured, and ready before every action.
The Problem
One data layer. Every system connected. Agents handle the rest.
No handoffs. No delays. No denials left unworked.
The Foundation
Vault is your revenue cycle's memory.
Every system, clinic SOP, document, and payer rule — in one place, always current, ready the moment an agent needs it.
EHR
Practice Mgmt
Clearinghouse
Payer Portals
Policy Documents
Remit Files
Unified Layer
Real-time operational substrate
What gets unified:
- Patient eligibility and coverage data
- Claim status across payers and clearinghouses
- Denial reason codes and appeal history
- Payer policy documents and fee schedules
- Payer approval requirements by payer and procedure
Agents don't guess. They query this layer before acting. That's how Tahoma avoids the errors that brittle automation introduces when operating blind.
Structured + Unstructured
Policy PDFs, EOBs, remit files, manual notes — ingested, parsed, and made queryable.
Payer-aware context
Each payer's rules, quirks, and portal behaviors live in the knowledge base.
Continuously updated
As the team works and payers respond, the layer updates. Agents always operate on current state, not last night's batch.
Structured storage for the documents that matter.
Organize by payer, episode, denial reason, or custom taxonomy. Searchable folders and labels built around how billing and appeals teams work. One governed layer the whole team can search and trust.
Bulk work without bulk risk.
Run comparisons and extractions across hundreds of files at once. Spot outdated clauses, inconsistent dates, or incomplete packets before they become denials. Vault scopes every job to the right folders and reviewers.
Permissions follow roles and teams. Every import, change, and export is logged. Sensitive contracts and PHI-adjacent material stay inside compliance boundaries.
A data foundation built for agents to act on.
Vault sits between the source systems and the agents — so retrieval and reasoning stay tied to documents the organization controls, not a grab bag of stale links.